Privacy policy

GDPR POLICY

We respect your privacy and desire to understand how your information is used and so to keep in pace with the new data protection law known as the EU's General Data Protection Regulation (GDPR), we have updated our Privacy Policy.

To ensure our continued compliance with data protection and privacy laws, we may update the Privacy Policy from time to time.

The website www.projecthospicenepal.org.uk is covered by the UK Challenge Fund, UK registered charity number 1079181, which is registered with the ICO, registration number A8405014.

Last updated: 1 June 2020

Definitions

Charity means the Challenge Fund.

GDPR means the General Data Protection Regulation.

Responsible Person means Biying Liu.

Register of Systems means a register of all systems or contets in which personal data is processed by the charity.

This notice explains what information we collect, when we collect it and how we use this. During the course of our activities, we will process personal data (which may be held on paper, electronically, or otherwise) about you and we recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how we will handle your information.

We take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted.

Biying Liu is notified as a Data Controller with the Office of the Information Commissioner under registration number A8405014 and she is the data controller of any personal data that you provide to us.

Any questions relating to this notice and our privacy practices should be sent to Mrs Biying Liu, UK Challenge Fund, Prama House, 267 Banbury Road, Oxford, OX2 7HT.

As part of interacting with this website, you are subject to this Privacy Policy. If you wish to have any data we hold on you deleted, please contact Mrs Biying Liu.

Data Protection Principles

The Charity is committed to processing data in accordance with its responsibilities under the GDPR.

Article 5 of the GDPR requires that personal data shall be:

Processed lawfully, fairly and in a transparent manner in relation to individuals.

Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purpose.

Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay.

Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest scientific or historical research purposes or statistical purposes subject to the implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals.

Processed in a manner than ensures appropriate security of the personal data, incuding protection against unauthorised or unlawful processing and against accidental loss destruction or damage, using appropriate technical or organisation measures.

General Provisions

This policy applies to all personal data processed by the Charity.

The Responsible Person shall take responsibility for the Charity’s ongoing compliance with this policy..

This policy shall be reviewed at least annually.

The Charity shall register with the Information Commissioner’s Office as an organisation processes personal data.

Lawful fair and transparent processing

To ensure its processing of data is lawful, fair and transparent, the Charity shall maintain a Register of Systems

The Register of Systems shall be reviewed at least annually.

Individuals have the right to access their personal data and any such requests made to the Charity shall be dealt with in a timely manner.

Lawful purposes

All data processed by the Charity must be done on one of the following lawful bases: consent contract, legal obligation, vital interests, public task or legitimate interests.

The Charity shall note the appropriate lawful basis in the Register of Systems.

Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.

Where communications are sent to individuals based on their consent the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Charity’s systems.

Data minimisation

The Charity shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

Personal data could include full name, address, email address, landline telephone number, mobile telephone number.

Accuracy

The Charity shall take reasonable steps to ensure personal data is accurate.

Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

Archiving/Removal

To ensure that personal data is kept for no longer than necessary, the Charity shall put in place an archiving policy for each area in which personal data is processed and review this process annually.

The archiving policy shall consider what data should/must be retained, for how long and why.

Security

The Charity shall ensure that personal data is stored securely using modern software that is kept up to date.

Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.

When personal data is deleted, this should be done safely such that the data is irrecoverable.

Appropriate back-up and disaster recovery solutions shall be in place.

Breach

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Charity shall promptly assess the risk to people’s rights and freedoms and, if appropriate, report this beach to the ICO.